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QuickBooks Features Overview

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Streamline Accounting and Bookkeeping

QuickBooks Online automates routine accounting tasks like tracking income and expenses, reconciling bank transactions, sending invoices, managing bills, and generating financial statements. This saves small businesses countless hours of manual bookkeeping.

Anywhere Access

As a cloud-based solution, QuickBooks Online lets you manage your finances on any device from anywhere through a secure online portal. You can log in and access real-time data on the go.

Robust Reporting

QuickBooks Online offers customizable visual reports on profit and loss, sales, expenses, accounts receivable, accounts payable, and more. Use these to gain insights into your business's financial health.

Invoice Management

Easily create, customize, send, and track invoices with QuickBooks Online. Get paid faster by accepting credit cards and online payments directly through invoices.

Expense Tracking

Record and categorize expenses on the go by snapping photos of receipts with your mobile device. QuickBooks Online also automatically tracks mileage.

Inventory Management

QuickBooks Online provides tools for product-based businesses to track inventory quantities, costs, sales, and profitability. Manage inventory across multiple locations.

Payroll Management

Seamlessly integrate QuickBooks Online with QuickBooks Payroll to automatically handle payroll taxes, payments, and filings for your employees or contractors.

Third-Party Integrations

Connect QuickBooks Online to hundreds of business applications like payment processors, POS systems, ecommerce platforms, and more through the QuickBooks App Store.

Affordable Pricing

QuickBooks Online offers affordable monthly subscription plans. The different tiers provide features scaled for your growing business needs.

QuickBooks Alternatives

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  • Cloud-based accounting software
  • Offers unlimited users on all pricing plans
  • Integrates with over 1,000 third-party apps
  • Provides invoicing, expense tracking, reporting, and more


  • Accounting software designed for freelancers and small service businesses
  • Offers time tracking, invoicing, expense management, and reporting features
  • Known for its user-friendly interface and excellent customer support


  • 100% free accounting software
  • Allows you to send invoices, track income and expenses, manage payroll, and more
  • Integrates with payment processors, bank accounts, and other business apps

Zoho Books

  • Part of the Zoho business suite of products
  • Scalable pricing plans starting at free for under $50k revenue
  • Provides invoicing, time tracking, expense reporting, and more

Sage Accounting

  • Desktop accounting software with cloud access is available
  • Geared towards small businesses and startups
  • Offers basic invoicing, reporting, bank reconciliation, and other features

QuickBooks Pros & Cons


  • Cloud-based and accessible from anywhere
  • Automatic backups and updates
  • Easy to use and intuitive interface
  • Robust accounting and bookkeeping features
  • Invoicing and expense tracking
  • Integrates with many third-party apps
  • Mobile app for on-the-go access
  • Affordable monthly pricing plans
  • Time savings compared to manual bookkeeping


  • Monthly subscription fees can add up over time
  • Limited customization and personalization
  • Weaker inventory management capabilities
  • Lacks some advanced accounting features
  • Learning curve, especially for beginners
  • Lack of direct phone support on lower plans
  • Upgrades occur automatically without choice

QuickBooks Best Use Cases

Streamline Accounting for Small Businesses

QuickBooks Online provides a centralized system to automate accounting tasks like tracking income and expenses, generating invoices, managing bills, and running financial reports. The software saves small businesses countless hours of manual bookkeeping. QuickBooks Online is an affordable, user-friendly accounting solution for entrepreneurs and small business owners.

Enable Multi-User Access

As a cloud-based solution, QuickBooks Online enables secure access to a company's accounting data from anywhere via the web. Multiple employees can log in simultaneously to generate invoices, track billable hours, reconcile transactions, and review reports. QuickBooks Online facilitates real-time collaboration for small teams.

Integrate With Other Business Apps

A key benefit of QuickBooks Online is its open API and hundreds of integrations with other business apps. Small businesses can connect QuickBooks Online to their POS system, ecommerce platform, payroll provider, CRM software, and other solutions to streamline workflows. This eliminates manual data entry and syncing between programs. The seamless connectivity maximizes efficiency.

QuickBooks Articles

Read our articles below to learn more about the QuickBooks solution.


QuickBooks Online is accounting software that helps small businesses organize finances in one place. It offers tools to track income and expenses, create invoices, manage bills, and run reports. Key features include bank syncing, mileage tracking, receipt capture, invoicing, expense categorization, and custom reporting. QuickBooks Online has an intuitive interface and mobile app. It integrates with many apps and is used by accountants. While it lacks niche-specific features, QuickBooks Online provides robust accounting capabilities for most small business needs. Sign up for QuickBooks today and save 30% for six months. Be sure to add a software review or find the best software by searching our reviews. This page contains affiliate links. If you click on a link and make a purchase, we may receive a commission at no additional cost to you.