Survey Response Rates Skyrocket: Unleash Qwary’s Proven Strategies for Maximum Engagement

Survey response rates

Low survey response rates are the bane of many businesses trying to gather customer insights. Typical response rates hover between a dismal 2-5%, meaning 95% or more of your survey recipients ignore your outreach. This sparse data makes it virtually impossible to identify trends, understand preferences, or guide decisions.

Fortunately, the new customer experience platform Qwary reveals its secret weapons for igniting response rates. We sat down with Qwary CEO and Co-Founder Manoj Rana to uncover their proven tactics for driving sky-high engagement.

Low survey response rates hinder customer insights, with only 2-5% responding, limiting trend identification and decision-making.
Learn how low response rates impact data quality and hinder decision-making in surveys.

The Cost of Low Response Rates

Let's first examine the steep price companies pay for lackluster survey responses.

“I was surprised to learn that most brands consider a 5% response rate a successful campaign,” said Rana. “That means 95% of your customer's voice goes unheard – a massive missed opportunity with serious consequences.”

Without enough responses, survey data carries little statistical significance. Key insights get drowned out by noise, preventing leaders from addressing customer pain points. Over time, unsatisfied customers depart for competitors with 34% higher loyalty levels.

Low participation also fuels survey fatigue. Lengthy or frequent surveys frustrate recipients, conditioning them to ignore future outreach attempts. This vicious cycle continually erodes response rates if unaddressed.

Qwary's Blueprint for Survey Success

In our detailed review of Qwary, we learned that the solution empowers over 7,000 brands worldwide. Through their robust customer experience platform, the solution helps companies collect 2.7 million survey responses each year. Leveraging tactics like personalization, targeting, and AI analysis, they help unearth insights that elevate satisfaction, boost adoption, and increase retention.

We asked Rana to distill Qwary's proven formula for maximizing survey response rates:

Step 1: Identify Your Audience

“The first step is getting very clear on your target demographic,” said Rana. “Responses vary widely based on age, location, gender, interests, etc.”

Qwary encourages clients to create user segments based on behavioral data like product usage, user events, and contact details. You can then target surveys only to relevant segments for a hyper-personalized experience.

Step 2: Make It Quick

“We find completion rates plummet after 10-15 minutes,” Rana explained. “Keep your surveys focused, concise, and scannable to respect people's time.”

Apply the principles of good information architecture. Use succinct questions, logical branching, bold headers, and ample white space for an easy-to-digest survey.

Step 3: Watch the Clock

Timing is also crucial for optimizing responses. Rana revealed, “Participation varies throughout the day and year. Test sending surveys at different times to discover response sweet spots.”

Qwary's platform allows users to schedule surveys via multiple channels – email, SMS, links, and in-product. This flexibility lets you catch recipients at opportune moments in their customer journey.

Step 4: Personalize Outreach

One of Qwary's most effective features is personalized survey delivery. “Our users rave that the high relevance keeps engagement sky-high,” said Rana.

For example, you can configure a survey to appear as a pop-up message after a user views a certain number of product pages. The context-specific questions and intuitive interface make participation irresistible.

Step 5: Entice Users

While personalization gets attention, incentives drive action. “Gamification through things like progress bars and completion status help motivate users to finish,” Rana advised.

Rewards like coupons, early access to new features, and chances to win prizes also work wonders. But Rana cautions, “Be sure incentivization aligns with your brand values, or it may backfire.”

Step 6: Follow Up

Even when perfectly crafted, some surveys see low involvement. Qwary tackles this with advanced behavioral targeting like banners and multi-channel follow-ups.

“If someone exits a web survey early, you can configure a tailored invitation to complete it via email or text,” said Rana. This catch-and-redirect approach continuously fuels participation.

Proof It Works

Global grocery provider Skelgo SPA utilizes Qwary to gather insights across its 7 Italian outlets. By sending location-specific surveys to online and in-store shoppers, they can compare metrics like NPS to enhance experiences outlet-by-outlet.

Qwary also helps logistics provider Porterbuddy assess delivery satisfaction countrywide. Their wide-reaching surveys generate targeted data to boost customer loyalty and retention.

“These examples show how our strategies help companies gain a comprehensive voice of the customer to guide decisions at a granular level,” said Rana.

Take Your Turn

Now that you've got Qwary's inside scoop on maximizing survey responses, why not give their platform a spin?

“We offer a free 14-day trial so brands can experience the performance boost first-hand,” said Rana.

Visit to kickstart your journey toward stratospheric engagement and invaluable customer truths. The insights you'll uncover are guaranteed to shock and delight.

Be sure to listen to our exclusive Software Spotlight podcast interview with Manoj Rana, founder of customer experience platform Qwary. In the episode, he discusses the company's rapid growth to over 7,000 brands and 2.7 million surveys. Qwary captures customer feedback and turns data into actionable insights to elevate satisfaction, improve adoption, and build loyalty.


What is a good survey response rate?

A response rate between 25-35% is considered good, while excellent response rates exceed 50%. For email surveys specifically, 20-30% is a reasonable benchmark.

How do you calculate the survey response rate?

Divide the total survey completed by the total survey invites or sends. For example, if you send surveys to 1,000 people and 250 respond, your response rate is 250/1000 = 25%.

Why are higher response rates important?

More responses mean larger sample sizes and more statistically significant findings. Robust data helps you accurately identify customer preferences, pain points, and behaviors to drive better decisions.

How can you boost response rates?

Keep surveys concise, personalized, and well-timed. Use behavioral targeting, follow-ups across channels, and smart incentives. Advanced platforms like Qwary make response rate optimization easy.

What makes Qwary surveys special?

Qwary combines high-converting survey design with the power of personalization, AI analysis, and multi-channel delivery. Their robust targeting and automation take the guesswork out of maximizing participation.

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